Job Description

Chula Vista, CA – Full-time. $25-28 per hour + performance bonus. Monday–Friday. In-office role. What You’ll Love About This Role We’re looking for a Transaction Coordinator who is organized, empathetic, detailed and service-oriented, thriving in a fast-paced environment where excellence is the standard. This role supports agents and clients by managing real estate transactions from contract to close while delivering an exceptional client experience at every step. Compensation & Perks $25-28 per hour (based on experience) Performance bonus Paid time off Health, dental, and vision benefits Team bonuses, events, and recognition programs Growth opportunities as we scale to 200+ transactions per year Fun team culture with client-first values and a strong local brand Who You Are Grace under pressure—organized, calm, and client-centric, even during high volume You take ownership and follow through without micromanagement Care deeply about people and value clear communication and proactive service Tech-savvy and system-oriented, but never forget the human side of the business Align with our core values and love being part of a collaborative, growth-minded team Responsibilities Transaction Management Coordinate all aspects of real estate transactions from contract to close (buyers & sellers) Create files and ensure all documents are accurate, compliant, and organized Track and manage critical dates, timelines, and contingencies Communicate clearly and consistently with agents, clients, lenders, title/escrow, and cooperating agents Review title commitments and address any red flags (e.g., trusts, LLCs, marriage licenses) Upload and manage files in Skyslope and SISU; ensure smooth compliance process Order home warranties (if applicable) and coordinate final walkthroughs and closings Document and improve internal systems and workflows as needed Client & Vendor Communication (In-Escrow) Be a calming, professional point of contact for buyers and sellers throughout escrow Provide proactive updates, answer questions, and troubleshoot challenges with empathy and urgency Keep vendors and third-party partners in the loop to ensure smooth execution Assist with gifting and touchpoints during the transaction for added personalization Team Operations & Meeting Support Assist the team leader in preparing for buyer, seller, and recruiting appointments Help manage logistics and materials for meetings and presentations Attend occasional client meetings and events to support the team leader Managing Virtual Support Communicate with and help oversee the tasks of our transaction coordinator assistant (virtual assistant) Ensure tasks are completed on time and up to standard Office Admin Collect, sort, and distribute incoming and outgoing mail Take out office trash and maintain cleanliness in shared areas Monitor office supplies and restock as needed Maintain inventory records and alert management when supplies need to be reordered Perform other light administrative tasks as assigned Qualifications 1+ years of real estate transaction coordination experience Strong knowledge of California real estate contracts, timelines, and disclosures Excellent communication skills—both verbal and written High attention to detail and a "no ball gets dropped" mindset Proficiency with tools like Google Workspace, Follow Up Boss, and Skyslope Positive attitude, self-starter mentality, and desire to grow with a mission-driven team Bonus Points If You Also Have Experience working on a real estate team or at a brokerage Familiarity with SISU and eXp Realty systems Prior customer service or operations experience in a high-volume setting #J-18808-Ljbffr

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